Random Acts of IT Project Management

Project Management for Information Technology

Archive for June 11th, 2009

Project and Program Management Key to IT Efficiency

Posted by iammarchhare on 11 June 2009

I attended a seminar last week in Columbus put on by CA called “Challenging Times Require Efficient IT”.  In it, they showcased the CA Clarity TM PPM On Demand solution.   If you have worked with Clarity before, it is basically just the version that they push for their Software as a Service (SaaS) solution.  If you haven’t worked with Clarity before, you might want to give it a once over if you are looking for an enterprise solution to PPM.  I don’t get paid for any endorsements, I just prefer their solution over at least one other.

Overall, it may seem like a strange time to invest in a tool.  However, curbing waste and ensuring your project portfolio is strategically aligned with your business goals can save you money in the first year, or so believes CA (note that isn’t a guarantee; they are just saying it can do so).

At any rate, the real attraction was the first part, “Why Project and Portfolio Management Matters More in an Economic Downturn”.  There wasn’t anything really earth shattering in the presentation, but I did want to hear what they had to say.  Without taking notes, here are my take-aways:

Gaining insights into what is going on with your resources answers the question: Are you working on what’s strategically important?  Strategies may need to change.  Ongoing projects need to be regularly evaluated to see if they are still meeting strategic needs.

The CIO really needs to be part of the change governance board.  Prior to the economic mess, there actually was an upswing in CIO participation on these boards.  The CIO is the one that can reach across the organization to get the right kind of input from other departments.  Without CIO participation, the other departments discount the board’s importance and so key decision makers are not present at the meetings.  After the economic mess, CIO participation is down from what it was, which is a disturbing trend.

A strong governance board and appropriate executive views into work allow projects to be killed earlier.  If they are not meeting the strategic needs or it turns out they are too costly, then the proper decision makers can kill it before it gets worse.  In a down economy, lessening such waste is a huge benefit to the company.

New projects are less likely to be started if they do not meet strategic needs.  Again, this reduces wasteful spending.

The last part was a demo on the On Demand solution.  Like I said, if you’ve used Clarity, the interface is pretty familiar.  I don’t know the costs involved, but having someone else worry about the infrastructure costs may be attractive to certain companies.  Obviously, a lot will depend upon company size and IT objectives.

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